Location:
Brussels, Belgium
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Security Clearance:NATO Secret
Reference No:
C002965 / Brussels
Skills, knowledge, experience required:
- A good general secondary education;
- 5 years experience in :
- Relevant travel and transport planning;
- Use of a Global Distribution System (GDS);
- Use of a financial system supporting invoicing control and payment for official travel;
- A current working knowledge of travel ticketing and tariffs;
- Valid commercial driver's license and a good driving record for vehicles in the following categories: vehicles up to 8 passengers;
- Excellent computer skills.
- Supervisory experience in the travel or transport area;
- International driving experience;
- Experience in driving vehicles with trailers and trucks (above 12,000kgs);
- Prior experience of working in an international environment comprising both military and civilian elements;
- Prior training in the area of motor pool operations and/or Fleet Management;
- Knowledge of NATO responsibilities and organization;
- Knowledge of one of the two NATO languages, both written and spoken, is essential and some knowledge of the other.
- Providing a full service travel office for NCIA personnel and hosted agencies/programs travelling on official duty. Upon absence of the Travel Clerk at Brussels or Mons, assist in providing travel support for personnel from those locations;
- Coordinating and developing individual or group movement plans for travel of NCIA and NCIA-sponsored personnel to operational theatres, including coordination with NATO organizations, national military activities, or other service providers;
- Providing travel services to candidates in arranging pre-paid travel bookings, coordinating hotel accommodations and providing travel advice as required;
- Reviewing the NCIA travel requirements and determine the most economically appropriate mode of transport in accordance with current travel regulations;
- Identifying travel-related business opportunities that result in more economical support for official travel;
- Providing timely and relevant travel information on the NCIA portal;
- Updating the NCIA financial systems in the travel-related area to accurately record all travel and related expenditures incurred by staff and candidates;
- Processing, in conjunction with the Finance Section, all invoices relating to authorized travel conducted by NCIA or NCIA sponsored personnel;
- Booking/reserving tickets through Travel Management Company (TMC) for air, ferry and rail travel as required;
- Liaising with rental car agencies and book rental cars;
- Monitoring and providing guidance to the TMC to ensure all requested travel is booked in a timely manner and in accordance with current regulations and contractual requirements;
- Maintaining travel statistics and providing information, advice and reports on travel-related services to relevant administrative and financial areas as required;
- Assisting in the development and review of standard operating procedures and providing training for other section personnel as required.
- Coordinating transport support for NCIA-hosted conferences, meetings or VIP visits as required;
- Serving as the NCIA Fleet Manager for commercially procured/leased vehicles located in The Hague, Brussels and Mons;
- Performing life cycle management and assisting with budget development for NCIA vehicles;
- Coordinating shuttle services for movement of passengers and cargo between the main NCIA locations in Brussels, Mons and The Hague, and other movements that may be required;
- Coordinating the NCIA vehicle establishment for Brussels, Mons and The Hague;
- Supporting NCIA exercises and trials with trip planning, identification of vehicle specification, loading, and driving;
- Serving as a Customs Agent for NCIA upon receipt or shipment of material at The Hague;
- Undertaking driving duties when required and as tasked by the Senior Administrator (Supply, Travel and Transport).
Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań – Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS,
kapitał zakładowy wynosi: 73 500,00 złotych wpłacony w całości, TEL +48 616684500, FAX +48 616684501, www.vectorsynergy.com, info@vectorsynergy.com
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